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How to Create, Plan, and Manage a Facebook Group Calendar

Are you tired of feeling overloaded and unsure of what to post in your Facebook group? Do you find yourself scrambling to create content at the last minute without any clear strategy or direction?

If that’s the case, you’re not the only one. Many Facebook group admins struggle to keep their members engaged and active. So they post random stuff, hoping that something will keep them connected. However, things don’t have to be this way.

The best solution for that is a Facebook group calendar! It helps you meet your goals, keeps your content on track, and ensures consistent engagement with some preparation and effort.

In this blog, we’ll show you how to create, plan, and manage your Facebook group calendar.

What is a Facebook Group Calendar?

A Facebook group calendar or a content calendar is a schedule of posts and activities you plan in advance to keep your group active and engaged. 

It can include storytelling, discussion topics, promotional posts, live sessions, and more. It is a must-have for any group admin who wants to stay organized and on track. Plus, it makes your life as a group admin easier!

With a content calendar, you can develop ideas and post content consistently. With some planning and vision, you can easily plan an entire content for your group for the whole week or even for the whole month.

Benefits of a Facebook Group Content Calendar

Facebook groups have become essential for businesses, organizations, and communities to engage with their audiences and build meaningful relationships. 

Giving them high-quality content that matches their interests regularly is essential to keep your Facebook group members interested. Let’s explore some benefits of using a Facebook group content calendar.

It Saves Time

Creating a content calendar can help you plan and schedule your content in one place, saving time in the long run. With a clear plan in place, you can avoid last-minute scrambling to develop new content ideas. 

For instance, a content calendar for a pet owners’ group could include topics such as pet health, training tips, and cute animal photos scheduled to go live on specific days and times using Facebook’s scheduling tool

Using a content calendar, the administrator can focus on other tasks, knowing the content is taken care of, ultimately leading to a more engaged and satisfied audience.

It Keeps the Group Engaged

The Facebook content calendar can help you keep your group engaged by ensuring that you are consistently providing valuable content to your members. 

By planning and ensuring that you have a variety of content types and topics, you can keep your group members interested and engaged.

But how can you keep your members engaged? You can use polls or surveys to spark discussions and gather feedback. You can also host live Q&A sessions to allow real-time interaction and question-answering. 

Sharing exclusive content and creating challenges or contests can also encourage participation and build a sense of community.

It Helps You Make Decisions Strategically

With a content calendar, you can also decide the type of content you want to create and share based on your goals and objectives. It can help you make strategic decisions about the direction of your group and ensure that you provide content that aligns with your overall vision. 

By making strategic decisions about the content you create and share, you can ensure that you provide value to your members and meet their needs. You can also use the insights gained from tracking the performance of your content to adjust your strategy and make improvements over time. 

Ultimately, a content calendar can help you build a solid and engaged community within your Facebook group while achieving your overall goals and objectives.

It Keeps You Organized

Do you need help keeping track of the content you post in your Facebook group? A content calendar can help you stay organized by providing a clear outline of what content you plan to post, when you plan to post it, and what topics you plan to cover. It can help you track what you posted and still need to create.

It Gives Your Community a Sense of Stability, Routine, and Harmony

When you have a schedule for postings, your members will know when to expect new content, whether it’s a live session, webinar, or other types of posts. It can help your members create a routine around your content and incorporate it into their daily or weekly schedule.

When your members know what to expect and when to expect it, they may be more likely to engage with your content and participate in discussions or other activities within the group. 

Additionally, having a content calendar can help ensure that your content is balanced and meets the needs and interests of your members. This creates a more harmonious and cohesive group environment. So, don’t hesitate to create a content calendar for your Facebook group and give your community the stability, routine, and harmony they deserve!

How Often Should I Post in My Facebook Group?

Facebook group admins often wonder how often they should post in their group. Checking your group insights is an effective way to determine the ideal posting frequency for your group. 

Group insights provide valuable information about your members, including their demographics, engagement levels, and activity patterns. Reviewing this data lets you identify when your members are most active on the platform and schedule your posts accordingly.

For example, if your group comprises working professionals, you may find that they are more active on Facebook in the evenings or on weekends. In this case, scheduling your posts during those times would maximize engagement. 

Alternatively, if your group is composed of students or retirees, they may be more active during the day on weekdays.

Using your group insights to determine the best posting frequency can increase engagement and build a stronger community. By ensuring that your members see your posts when they are most likely to engage, you can encourage more active participation and create a more vibrant group environment.

What Types of Content Should You Post on Your Facebook Group?

Now that you know the benefits of a content calendar, you may wonder what content to post on your group to keep your members engaged and interested. Here are some suggestions:

Welcome Posts

Welcome posts are a great way to onboard new members and make them feel welcomed into the community. You can introduce yourself and the group’s purpose, provide essential group guidelines or rules, and encourage new members to introduce themselves.

Engagement Threads

These are posts designed to spark discussion and interaction among your members. You can ask questions, share interesting articles or videos, or ask for members’ opinions on a particular topic. Engagement threads are a great way to get your members involved in the group and create a sense of community.

Event Posts

If you’re planning events, such as webinars, workshops, or meetups, ensure you create posts to promote them and provide relevant information. You can create countdown posts to build excitement and reminders to ensure members don’t forget. And after the event, you can do follow-up posts to recap the event and thank attendees.

Product Promotions

If you’re running a business or selling products, you can use your Facebook group to promote your products and services. However, it’s vital to balance promotion with valuable content and engagement posts to keep your members interested and avoid coming across as too promotional. Make it sound like you’re talking to a friend about a product.

Incorporating various content types into your Facebook group can keep your members engaged and create a vibrant community. Monitor your group insights and member feedback to see what types of content work best for your group and adjust your strategy accordingly.

How to Plan Your Facebook Content Calendar?

Planning your Facebook content calendar is an essential task for any group admin. It allows you to stay organized and provide consistent and engaging content to your community. Here are some helpful tips on how to plan your content calendar:

Survey Your Community

The first step in planning your content calendar is to survey your community. You can do this through forms, membership questions, one-on-one conversations, group calls, or DMs. You can learn about the issues your members are dealing with and what topics they’re interested in. This information can help you create engagement threads and discussions that resonate with your community.

Consider the Routines You Will Do

In your survey, ask your community about their daily or weekly routines. This information can help you conceptualize events and discussions your community can bond over. 

For example, you can plan to welcome new members every week, and host weekly live discussions, monthly webinars, weekly student highlights or hot seats, or collaborations with other groups.

Identify Products or Services You Can Sell

You can identify the products or services your community needs through the survey, poll, and the discussions you will host. People are willing to pay for solutions to their problems. By identifying their needs, you can offer valuable products or services to your community. It can be an excellent opportunity to generate revenue for your group and help your members simultaneously.

By following these tips, you can plan an effective content calendar that meets the needs and interests of your community, provides consistent and engaging content, and helps you achieve your goals as a group admin.

How Do I Create a Group Calendar?

When it comes to creating a group calendar, there are several steps you can follow to make the process easier and more effective. Here are some helpful tips: 

1. Create Discussion Pillars

Start by identifying the key topics or discussion pillars your group revolves around. These might include industry news, tips, tricks, member spotlights, or product promotions. 

Organizing your content into these categories can create a more cohesive and engaging group experience for your members.

2. Map Out Your Calendar

Once you have your discussion pillars, it’s time to map out your calendar. Start by identifying major events you want to include, such as live sessions, webinars, collaborations, or holidays. You can build the rest of your calendar around them by putting these in first.

3. Create Your Content

With your calendar in place, it’s time to start creating content. It might include writing copy for posts, creating graphics, or developing other types of content. Ensure you have templates ready to streamline the process as much as possible.

4. Review Your Content

Before you start scheduling your content, double-check everything for errors or typos. It will help ensure that your content is professional and polished.

5. Schedule 

Once your content is ready, it’s time to schedule it! Use a social media scheduling tool to make this process easier and more efficient. You must schedule content when your members are most active on the platform for maximum engagement.

6. Relax and Connect with Your Members

With your content calendar in place, it’s time to sit back and relax (at least a little bit!). By having a plan in place, you can feel confident that your group is running smoothly and that your members are engaged and interested in what you have to offer.

15 Best Tools You Can Use to Make a Facebook Group Calendar

Below are the tools you may use to simplify the process and make planning and scheduling your posts easier. I have categorized them according to their purpose.

Tools for Planning

The first step to creating high-quality content is planning. And to help you plan your Facebook group content calendar successfully, you need the best tools to suit your needs. Here are some of the tools you can use in planning:

Google Workspace (Calendar, Spreadsheet, and Document)

Google Workspace offers a range of powerful tools that can be incredibly useful for planning your Facebook content calendar. The best thing about using Google workspace is you can use it for free! 


Trello is a tool that allows you to create boards for different projects or campaigns. By creating a board specifically for your Facebook content, you can create lists for different stages of the content creation process. You can also use cards to represent each piece of content and set due dates for each card.


Asana allows you to create a project specifically for your Facebook content. You can then create tasks to represent each piece of content, add due dates to each task, and use tags to categorize your content. 

Asana also allows for collaboration with team members and integration with other tools, including Facebook, to easily schedule posts and reduce the risk of errors.


Using Airtable, you can create fields to represent each piece of content, including post text, links, and media, track due dates, and categorize content by topic, format, or audience. 

It allows you to manage multiple projects, collaborate with team members or clients, and visualize your content calendar with different views. 

Airtable also integrates with other tools, including Facebook, to schedule your posts directly from the database.


Notion offers customizable databases with different types of fields to organize content by different stages, such as “Ideas,” “Drafts,” “Scheduled,” and “Published.” Users can add notes, comments, or attachments to each entry and track content performance metrics. 

Notion’s flexible interface makes it easy to manage multiple campaigns or projects, collaborate with team members or clients, and schedule posts directly from the platform using its integration with Facebook, saving time and reducing the risk of errors.

Content Creation Tools


Canva provides users with a range of pre-designed templates, layouts, and graphics that you can use to create eye-catching visuals for Facebook posts. These visuals can include images, infographics, videos, and animations.


Vidscout allows you to collect video testimonials from your customers.

Additionally, Vidscout is a sister company of Group Leads where you can turn your new Facebook group members into leads.

Facebook Reels

Facebook Reels can diversify your content and keep your audience engaged, increase engagement rates compared to other content, tap into the wider Reels audience, and increase your reach by creating Reels that align with current trends or challenges. 

Reels can also showcase your creativity and personality, adding a personal touch to your brand and connecting with your audience more authentically.

Scheduling Tools

Now that you have planned and created your content, they are ready to be scheduled. You can opt to use the Facebook group’s native scheduler, or you may try the following third-party schedulers.


Hootsuite is useful for scheduling a Facebook content calendar in multiple ways. It enables centralized scheduling by managing all social media accounts, including Facebook, in one place. 

With advanced scheduling options, you can plan your content ahead of time, set up automated scheduling, and collaborate with team members. 

Hootsuite also provides analytics and reporting features to track your Facebook content’s performance, making data-driven decisions for future content planning.


Iconosquare can support a Facebook content calendar by allowing you to schedule and publish content on Facebook and other social media platforms, providing advanced scheduling options for planning content, creating a content calendar for consistent posting, and providing insights and analytics to track the performance of Facebook content. 


With CoSchedule, you can schedule and publish content for your Facebook groups. CoSchedule also provides analytics and reporting features that help you track the performance of your Facebook group’s content, including engagement rates, reach, and follower growth.


Hubspot allows you to schedule and publish posts to your Facebook groups, view and manage all scheduled and published content in one place, and schedule content in bulk. 

It also provides analytics and reporting features to track the performance of your Facebook group content, collaborate with team members on content creation and approval, and make data-driven decisions for future content planning.

Sprout Social 

Sprout Social can help schedule a Facebook group content calendar by providing social media management tools, allowing you to schedule and publish posts to your Facebook groups. 

It also provides a content calendar to manage all scheduled and published content, analytics, and reporting features to track the performance of your Facebook group content. Collaboration features to streamline content creation and approval processes.

What are Ways to Manage a Facebook Content Calendar?

Managing a Facebook content calendar can be a bit overwhelming, but don’t worry! We’re here to help. One effective way to manage your Facebook content calendar is to establish a routine for when you’ll be mapping out your content.

Start by setting aside time each week to plan out your upcoming content. It could be as simple as dedicating an hour every Monday morning to brainstorming and organizing your content ideas for the week ahead. As you get more comfortable with the process, you can expand to a monthly routine to plan your content for the entire month.

By having a routine, you’ll be able to stay on top of your content and ensure that you’re consistently providing valuable and engaging posts for your audience. Additionally, it will help you avoid the stress of last-minute content creation.

To make the process even smoother, consider using a content calendar tool or app (as shown above) to help you plan and schedule your posts in advance. It will allow you to visualize your content schedule and ensure that you’re maintaining a consistent posting frequency.

Establishing a routine for content planning is a great way to manage your Facebook content calendar and ensure that your social media presence remains strong and effective. 

Final Thoughts

Now you’re equipped with the knowledge to create and plan a Facebook Group Calendar! By implementing a content calendar for your group, you’ll be able to save time, engage your members, make strategic decisions, stay organized, and provide your community with a sense of stability and harmony.

Remember, a successful Facebook group is all about consistency and providing value to your members. You can achieve these goals and more with a Facebook group content calendar. So why not try it and see its positive impact on your group?

Lastly, consider using Group Leads if you’re a group moderator or admin looking to grow your leads. This tool can be beneficial for converting new Facebook group members into leads, which is a great way to expand your reach and grow your community.